AI Agents for Accounts Payable
WorkAgentic builds AI agents for accounts payable that capture incoming invoices from email and vendor portals, extract line-item data, match each invoice to its purchase order in your ERP, route exceptions for human review, and post approved invoices to the general ledger without manual keying from your AP team.
No technical team neededBuilt by CPAs
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Accounts Payable Automation
Six accounts payable workflows your team stops processing manually
Each agent connects to your ERP and vendor intake channels on a defined schedule. No manual data entry, no chasing approvers, no invoice backlog building up between processing runs.
Invoice Capture and Intake
- Captures invoices from email inboxes, vendor portals, and EDI feeds
- Extracts header and line-item data from any invoice format or layout
- Validates vendor, invoice number, and currency before processing
- Identifies duplicates before they enter the AP queue
- Intake runs continuously, no batch processing delay
Three-Way PO Matching
- Matches invoice to purchase order and goods receipt automatically
- Compares quantities, unit costs, and totals within your defined tolerances
- Matched invoices post to your ERP without any AP team involvement
- Mismatches are flagged with the specific discrepancy identified
- Two-way matching available for non-PO invoice flows
Exception Routing and Approval Workflows
- Routes exceptions to the correct approver based on vendor, amount, and type
- Non-PO invoices sent to the budget owner for authorization
- Escalates overdue approvals on a defined schedule without manual chasing
- Full approval trail maintained for every invoice processed
- Your AP team reviews exceptions, the agent handles the queue
GL Coding and ERP Posting
- Applies GL codes based on vendor, category, and cost center rules
- Posts approved invoices to your ERP general ledger automatically
- Handles multi-entity and multi-currency posting per your defined rules
- Posting errors flagged and held before they reach the ledger
- Full audit trail maintained for every line item posted
Vendor Statement Reconciliation
- Compares vendor statements to open invoices in your ERP
- Identifies invoices on the statement not yet recorded in AP
- Flags credit notes and overpayments before they are missed
- Reconciliation runs on a defined schedule without manual extraction
- AP team receives a clean exceptions list, not a raw comparison
AP Reporting and Aging Visibility
- Produces AP aging reports by vendor, due date, and entity
- Flags invoices approaching early payment discount deadlines
- Delivers payment run recommendations based on cash position and terms
- AP metrics delivered to controller and CFO on a defined schedule
- No manual AP aging export or pivot table required
Built Around Your Workflow
Your AP data is already in your ERP and inboxes
WorkAgentic builds each AP agent around the systems and processes your team already uses. Your ERP, your vendor list, your GL coding rules, and your approval hierarchy are the foundation. We connect to them. Your AP team keeps working the same way, without the data entry.
Zero new software for your team to learn. The agent runs inside your existing systems. Your team sees the output, not the engine.
100+
systems we connect to
Any API
if it exports data, we connect
NetSuite
SAP
QuickBooks
Xero
Oracle
Dynamics
Sage
100+
more systems
NetSuite, SAP, QuickBooks Online, Xero, Sage Intacct, Workday, Oracle Financials, and any banking portal with structured data export
Case Studies
AI agents we have already built and deployed
Real deployments. Real outcomes. Each agent was built from scratch around the client's exact workflow.
Frozen Foods / CPGHow a $150M Frozen Foods Distributor Eliminated Overnight Temperature Risk and Prevented $200K–$250K in Annual Losses
A leading frozen foods distributor managed millions of dollars of temperature-sensitive inventory across its refrigerated fleet but had no visibility into trailer temperatures during overnight hours. This created a significant risk of product spoilage, inventory loss, and customer service disruptions.
Read case study
CPG / Consumer Packaged GoodsHow a $50M CPG Brand Replaced a $180K TPM System and Unlocked $300K in Annual Value Using Open-Source TPM and Agentic AI
A $50 million consumer packaged goods (CPG) brand was struggling with the growing complexity of trade promotion management. Despite investing heavily in a traditional TPM platform, many critical processes remained manual, including trade planning, accrual management, deduction reconciliation, customer profitability reporting, and trade spend analysis.
The company was spending approximately $180,000 annually on TPM software while dedicating significant internal resources to managing promotions, deductions, and reporting activities.
Read case study
Frozen Foods / CPGHow a $250M+ Frozen Food Manufacturer Cut Daily Inventory Reporting from 120 Minutes to 5 Minutes and Saved $44,000 Annually
A $250M+ frozen food manufacturer managed inventory across multiple third-party warehouses and cold storage facilities. Accurate inventory visibility was critical for supply planning, production scheduling, customer service, and inventory management.
However, the company relied on a highly manual inventory reporting process that required data from twelve separate sources, including warehouse portals and accounting system reports, to be downloaded, reconciled, and consolidated twice each day.
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CPG / Business Process OutsourcingHow a $800M CPG Company Replaced OCR and Manual Data Entry with Agentic AI, Generating $592,000 in Annual Savings and a 4.6x ROI
A leading business services provider supported multiple consumer packaged goods (CPG) companies with aggregate annual sales exceeding $800 million. The organization was responsible for transcribing retailer deduction documentation, validating deductions against trade promotion planners, proof-of-performance documents, and promotional contracts across multiple customers, channels, and retailer platforms.
As client volumes increased, the process of extracting, validating, and transferring retailer data into spreadsheets, reports, and operational dashboards became increasingly dependent on manual labor.
Read case study
Watch the Agent Work
See an AP agent running live
A walkthrough showing how the agent captures an invoice from the vendor email inbox, extracts line-item data, matches it to the purchase order in the ERP, posts it to the general ledger, and flags exceptions for the AP team, without anyone from your team touching a keyboard.
Invoice captured from vendor email inbox or portal automatically
Line-item data extracted and validated against your vendor master
PO matching completed and discrepancy identified in seconds
Matched invoice posted to ERP, exception routed to AP team for review
No commitment. We demo with a real accounting workflow, not a sandbox.
Start with accounts payable automation. Add more accounting workflows as your team grows.
WorkAgentic deploys AP automation that captures invoices, runs PO matching, routes exceptions, posts to your ERP, and delivers AP aging reports, all without manual data entry from your accounting team.
Current Workflow
Accounts Payable Agent
- Capture, match, and post invoices without manual data entry.
- Route exceptions and approvals to the right person automatically.
Cash Flow Forecasting Agent
- Update cash forecasts using receivables and payables.
- Track expected inflows, outflows, and cash gaps.
FP&A Reporting Agent
- Create FP&A packs with KPIs and trends.
- Turn finance data into leadership-ready updates.
Variance Analysis Agent
- Compare actuals against budget automatically.
- Flag material changes before review meetings.
Budgeting & Forecasting Agent
- Update budgets and rolling forecasts faster.
- Compare assumptions, scenarios, and expected outcomes.
Financial Consolidation Agent
- Combine entity, region, and department finance data.
- Create one clean view for finance leadership.
Board Reporting Agent
- Prepare board-ready summaries, charts, and risks.
- Build clean packs for leadership meetings.
Scenario Planning Agent
- Test revenue, margin, hiring, and cost assumptions.
- Compare possible outcomes before decisions.
Management Reporting Agent
- Create recurring reports for department leaders.
- Show KPIs, financial trends, and action notes.
Spend Analysis Agent
- Review vendor spend and expense trends.
- Find cost changes and savings opportunities.
FAQ
Questions about accounts payable automation
Clear answers on how the AP agent handles invoice capture, PO matching, approvals, and duplicate detection, and what your AP team stays responsible for.
Accounts payable automation is a process where an AI agent captures incoming invoices from email or vendor portals, extracts line-item data, matches each invoice to its purchase order in your ERP, routes exceptions for human review, and posts approved invoices to the general ledger without manual keying. WorkAgentic builds AP agents for accounting teams who process high volumes of vendor invoices and spend hours on data entry, exception handling, and approval chasing that automation handles automatically.
An AI accounts payable agent automates invoice matching by pulling the incoming invoice, retrieving the corresponding purchase order from your ERP, and comparing line-item quantities, unit costs, and totals. Invoices that match within your defined tolerances are posted automatically. Those that do not match are flagged, classified by exception type, and routed to the correct approver with the specific discrepancy highlighted.
WorkAgentic AP agents connect to NetSuite, SAP, QuickBooks, Xero, Sage Intacct, Oracle Financials, Microsoft Dynamics, and Workday, as well as any ERP or accounting system with a structured API or data export. Vendor portal and email inbox connections are also supported. No internal IT team is required for the integration.
Most accounts payable automation deployments go live within 2 to 4 weeks. The process covers vendor invoice intake mapping, ERP integration, matching rule configuration, exception routing setup, approval workflow build, and a parallel pilot run where automated and manual processing run side by side before the manual process is retired.
No. The AP agent removes the manual invoice capture, data entry, and routine matching steps from the accounts payable cycle. Your AP team keeps full responsibility for reviewing exceptions, approving non-PO invoices, managing vendor relationships, and resolving discrepancies. The agent handles the volume. Your team handles the judgment.
Non-PO invoices are captured, coded against your defined GL account mapping, and routed to the appropriate budget owner or approver for review and authorization. The agent flags them as non-PO items, identifies the vendor and amount, and routes them through your defined approval workflow rather than holding up the entire AP queue.
Yes. WorkAgentic AP agents are configured to handle invoices across multiple entities or subsidiaries with different chart of accounts and GL structures. Multi-currency invoices are captured with the original currency and exchange rate applied according to your defined conversion rules before posting.
The AP agent checks each incoming invoice against your ERP for duplicate vendor, amount, date, and invoice number combinations before processing. Potential duplicates are flagged and held for human review rather than posted. The duplicate check runs against both open and recently paid invoices within your defined lookback window.
Get Started
Ready to stop processing invoices manually?
Book a free 30-minute audit. We map your current AP process from invoice intake to GL posting and identify where automation reduces manual effort and processing time first.
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