AI Agents for Accounts Receivable
WorkAgentic builds AI agents for accounts receivable that apply incoming cash receipts to open invoices in your ERP, send collection follow-up on a defined schedule, update AR aging automatically, and route disputes and deductions to the right person without manual effort from your AR team.
No technical team neededBuilt by CPAs
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Accounts Receivable Automation
Six accounts receivable workflows your team stops running manually
Each agent connects to your ERP and payment sources on a defined schedule. No manual cash posting, no aging spreadsheet updates, no collections follow-up chasing from a list.
Cash Application
- Pulls incoming payments from bank feeds, lockbox files, and remittance data
- Matches each payment to the correct open invoice using customer, amount, and reference
- Posts matched payments to your ERP without any manual keying
- Unmatched payments flagged with the closest match identified for human confirmation
- Cash application runs daily so AR aging is always current
AR Aging and Reporting
- AR aging updated automatically after every cash application run
- Aging reports delivered to controller and CFO on a defined schedule
- Customer aging broken out by bucket: current, 30, 60, 90 days, and over 90
- DSO tracked and reported automatically each period
- No manual aging export or pivot table required
Collections Follow-Up
- Sends first, second, and third collection reminders on your defined schedule
- Reminders segmented by customer type, invoice amount, and days past due
- Accounts that reach the escalation threshold routed to AR team for direct outreach
- Customers with open disputes removed from automated sequence automatically
- Full communication history maintained per customer for reference
Deduction and Dispute Management
- Identifies short payments and creates deduction records automatically
- Categorizes deductions by type using remittance information where available
- Routes each deduction to the correct team member for resolution
- Disputed invoices removed from collections sequence until resolved
- Deduction backlog visible to controller without manual tracking
Customer Credit and Risk Monitoring
- Tracks payment behavior by customer over time against credit terms
- Flags customers whose payment pattern deteriorates before they reach 90 days
- Routes credit risk alerts to the AR manager or credit controller
- Customer credit exposure visible without running a manual aging report
- New customer credit limit recommendations surfaced based on payment history
AR Reconciliation and Close Support
- Reconciles AR subledger to the general ledger balance at month-end
- Identifies reconciling items and routes for resolution before close
- Bad debt provision calculations prepared based on aging buckets and history
- AR close package delivered to controller without manual compilation
- Full AR audit trail maintained throughout the year, not assembled at year-end
Built Around Your Workflow
Your AR data is already in your ERP and bank feeds
WorkAgentic builds each AR agent around the systems your team already uses. Your ERP, bank feeds, customer records, and collections workflow are the foundation. We connect to them. Your AR team works the same way, without the manual cash posting and aging updates.
Zero new software for your team to learn. The agent runs inside your existing systems. Your team sees the output, not the engine.
100+
systems we connect to
Any API
if it exports data, we connect
NetSuite
SAP
QuickBooks
Xero
Oracle
Dynamics
Sage
100+
more systems
NetSuite, SAP, QuickBooks Online, Xero, Sage Intacct, Workday, Oracle Financials, and any banking portal with structured data export
Case Studies
AI agents we have already built and deployed
Real deployments. Real outcomes. Each agent was built from scratch around the client's exact workflow.
Frozen Foods / CPGHow a $150M Frozen Foods Distributor Eliminated Overnight Temperature Risk and Prevented $200K–$250K in Annual Losses
A leading frozen foods distributor managed millions of dollars of temperature-sensitive inventory across its refrigerated fleet but had no visibility into trailer temperatures during overnight hours. This created a significant risk of product spoilage, inventory loss, and customer service disruptions.
Read case study
CPG / Consumer Packaged GoodsHow a $50M CPG Brand Replaced a $180K TPM System and Unlocked $300K in Annual Value Using Open-Source TPM and Agentic AI
A $50 million consumer packaged goods (CPG) brand was struggling with the growing complexity of trade promotion management. Despite investing heavily in a traditional TPM platform, many critical processes remained manual, including trade planning, accrual management, deduction reconciliation, customer profitability reporting, and trade spend analysis.
The company was spending approximately $180,000 annually on TPM software while dedicating significant internal resources to managing promotions, deductions, and reporting activities.
Read case study
Frozen Foods / CPGHow a $250M+ Frozen Food Manufacturer Cut Daily Inventory Reporting from 120 Minutes to 5 Minutes and Saved $44,000 Annually
A $250M+ frozen food manufacturer managed inventory across multiple third-party warehouses and cold storage facilities. Accurate inventory visibility was critical for supply planning, production scheduling, customer service, and inventory management.
However, the company relied on a highly manual inventory reporting process that required data from twelve separate sources, including warehouse portals and accounting system reports, to be downloaded, reconciled, and consolidated twice each day.
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CPG / Business Process OutsourcingHow a $800M CPG Company Replaced OCR and Manual Data Entry with Agentic AI, Generating $592,000 in Annual Savings and a 4.6x ROI
A leading business services provider supported multiple consumer packaged goods (CPG) companies with aggregate annual sales exceeding $800 million. The organization was responsible for transcribing retailer deduction documentation, validating deductions against trade promotion planners, proof-of-performance documents, and promotional contracts across multiple customers, channels, and retailer platforms.
As client volumes increased, the process of extracting, validating, and transferring retailer data into spreadsheets, reports, and operational dashboards became increasingly dependent on manual labor.
Read case study
Watch the Agent Work
See an AR agent running live
A walkthrough showing how the agent pulls overnight payment data from the bank feed, matches each payment to the correct open invoice in the ERP, posts the cash application, updates AR aging, and routes unmatched payments to the AR team for review.
Bank feed pulled and payment data imported overnight
Payments matched to open invoices using customer, amount, and reference number
Cash posted to ERP and AR aging updated without any manual keying
Unmatched payments routed to AR team with closest match identified
No commitment. We demo with a real accounting workflow, not a sandbox.
Start with accounts receivable automation. Add more accounting workflows as your team grows.
WorkAgentic deploys AR automation that handles cash application, aging updates, collections follow-up, deduction management, and AR close support without manual effort from your accounting team.
Current Workflow
Accounts Receivable Agent
- Cash posted and AR aging updated automatically every morning.
- Collections follow-up sent on schedule without manual chasing.
Cash Flow Forecasting Agent
- Update cash forecasts using receivables and payables.
- Track expected inflows, outflows, and cash gaps.
FP&A Reporting Agent
- Create FP&A packs with KPIs and trends.
- Turn finance data into leadership-ready updates.
Variance Analysis Agent
- Compare actuals against budget automatically.
- Flag material changes before review meetings.
Budgeting & Forecasting Agent
- Update budgets and rolling forecasts faster.
- Compare assumptions, scenarios, and expected outcomes.
Financial Consolidation Agent
- Combine entity, region, and department finance data.
- Create one clean view for finance leadership.
Board Reporting Agent
- Prepare board-ready summaries, charts, and risks.
- Build clean packs for leadership meetings.
Scenario Planning Agent
- Test revenue, margin, hiring, and cost assumptions.
- Compare possible outcomes before decisions.
Management Reporting Agent
- Create recurring reports for department leaders.
- Show KPIs, financial trends, and action notes.
Spend Analysis Agent
- Review vendor spend and expense trends.
- Find cost changes and savings opportunities.
FAQ
Questions about accounts receivable automation
Clear answers on how the AR agent handles cash application, collections, deductions, and disputes, and what your AR team stays responsible for.
Accounts receivable automation is a process where an AI agent applies incoming cash receipts to open invoices in your ERP, updates AR aging automatically, sends collection follow-up communications on a defined schedule, and flags disputes and deductions for human review. WorkAgentic builds AR agents for accounting teams who spend significant time on manual cash posting, aging report updates, and collections chasing that the agent handles without manual effort.
The AR agent pulls incoming payment data from your bank feed or remittance files, matches each payment to the correct open invoice or invoices using customer, amount, and reference number, and posts the cash application to your ERP. Payments that cannot be matched automatically are flagged with the closest match identified so a team member can review and confirm rather than search from scratch.
The AR collections agent sends follow-up communications on a defined schedule based on days past due, invoice amount, and customer segment. First reminders go out automatically at the configured interval. Second and third notices follow on schedule. Accounts that reach the escalation threshold are routed to the AR team or account manager for direct outreach rather than continuing on the automated sequence.
Most accounts receivable automation deployments go live within 2 to 4 weeks. The process covers cash application matching rule configuration, ERP integration, collections workflow setup, dispute routing definition, and a parallel pilot run where the agent processes live payments alongside the manual process before the manual process is retired.
No. The agent handles the routine cash posting, aging updates, and first-touch collection reminders that take up the majority of AR team time. Your collections team keeps responsibility for managing escalated accounts, handling disputes, negotiating payment plans, and making judgment calls on customer relationships. The agent handles the volume. Your team handles the accounts that need direct attention.
Yes. When a customer pays less than the invoiced amount, the AR agent identifies the short payment, posts the amount received, and creates a deduction record for the unpaid balance. The deduction is categorized by type where possible based on remittance information and routed to the correct team member for resolution. The AR team sees a clean deduction queue rather than having to identify short payments manually from the bank statement.
WorkAgentic AR agents connect to NetSuite, SAP, QuickBooks, Xero, Sage Intacct, Oracle Financials, Microsoft Dynamics, and Workday, as well as any ERP with a structured API or data export. The agent applies cash and updates aging directly in your ERP without manual data entry. No internal IT team is required for the integration.
When a customer disputes an invoice or a payment does not match any open invoice, the agent flags the item as a dispute or unmatched payment, records the customer communication or remittance detail, and routes it to the defined team member for resolution. Disputed invoices are removed from the standard collections sequence until the dispute is resolved so customers do not receive automated reminders on an invoice they have already challenged.
Get Started
Ready to stop posting cash receipts manually?
Book a free 30-minute audit. We map your current cash application process, collections workflow, and deduction handling and identify where automation reduces manual AR effort most.
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